Spokane Exhibitor Kit
Oct. 24, 2024
Spokane Convention Center
KEY DEADLINES
September 23, 2024
Reserve hotel room for guaranteed CougsFirst! discounted rate (CODE HAS EXPIRED)
October 10, 2024
Pricing increases for A/V & Electrical power
October 16, 2024
Register Exhibitor Staff
October 18, 2024
RSVP to Private Exhibitor Lunch Reception
October 18, 2024
Last day to order A/V & Electrical power
SCHEDULE OF EVENTS
CougsFirst! Lead & Exhibitor Private Reception
Invitation Only
Spokane Convention Center
334 W Spokane Falls Blvd, Spokane, WA 99201
Ballroom 111A
Thursday, October 24, 2024
12:00 pm - 1:30 pm
WSU Keynote Address
Conference Theatre
Thursday, October 24, 2024
3:00 pm - 4:00 pm
CougsFirst! Spokane Show
Ballroom 100 A-C
Thursday, October 24, 2024
4:00 pm - 7:00 pm
After Party
Flatstick Pub Spokane
618 W Main Ave, Spokane, WA 99201
Thursday, October 24, 2024
7:30 pm - 9:30 pm
This Exhibitor Packet is intended to be used for the ease of show preparation and where the CougsFirst! brand is represented.
SHOW & CAREER EXPO LOCATION
CougsFirst! Spokane Show
Spokane Convention Center, Ballroom 100 A-C
334 W Spokane Falls Blvd, Spokane, WA 99201
Please review the Spokane Convention Center exhibitor guidelines here.
For parking info and driving directions, click here.
SHOW HOURS
CougsFirst! Spokane Show
Thursday, October 24th, 2024
4:00 pm - 7:00 pm
*Please note that packing up your Show booth before 7:00pm, will result in you not being invited back to exhibit next year.
STAFF REGISTRATION
We ask that you register ALL exhibitor staff to include those working the booth and networking the Show floor. To increase your company exposure, we encourage you to bring additional staff to capitalize on networking opportunities.
Please register all exhibitor staff by October 16th, 2024.
IMPORTANT: Registering your staff prior to the Show allows for them to easily obtain a name badge indicating they are an exhibitor at the show.
We will also be hosting a lunch reception for all Exhibitors and Sponsors. This event is invite-only and is intended to facilitate networking between fellow exhibitors and Coug companies.
There is no additional cost to attend, but all attendees must register by October 18th, 2024.
HOTEL RESERVATIONS
Double Tree Hilton at Spokane City Center
322 N Spokane Falls Ct, Spokane, WA 99201
Must book prior to September 23, 2024 to use the CougsFirst! discount code. Rooms are based on availability. (Please note: Code has now expired)
To Book Hotel Reservations, click here. You may also call reservations at 1-800-757-6131 and ask for the CougsFirst! group rate. (Please note: Group rate has now expired)
For hotel accommodation questions, please contact Jessica Duren.
In the case that you are unable to book a room at the Double Tree and need additional options, we recommend the following nearby properties:
SHIPPING
Spokane Convention Center cannot accept advance freight shipments before the event. Alternatively, you may hand carry freight on the day of setup or contact your hotel for shipment options.
Please contact us if you have further questions or need additional options.
SHOW SERVICES
All show services must be ordered directly through The Spokane Convention Center and in advance of the event.
If you are in need of Electrical, Audio/Visual services or equipment, you must order directly from The Spokane Convention Center - click here to order. You will need your booth # to order.
Your exhibit space will include complimentary Wi-Fi access. However, all other services including electrical power must be ordered in advance.
Early Bird pricing for Electrical & A/V orders is good until October 10, 2024. Orders may be placed up until October 18, 2024, but please note that prices will increase 14 days before our event.
LEAD RETRIEVAL WITH EXPO PASS
To enhance your exhibitor experience, consider purchasing Lead Retrieval for the CougsFirst! Show! Lead Retrieval is allows exhibitors to trade contact info and make real business connections with attendees.
Here's how it works:
- A QR code is printed on each attendee’s badge.
- Using Lead Retrieval, you can scan an attendee's badge to collect their contact info.
- As soon as a badge is scanned, you can track who you are meeting and keep your team updated on new leads.
- After the event, download all your leads and add into your CRM database.
Lead Retrieval is an optional, additional cost that is separate from your booth registration and is managed directly through Expo Pass for payment and support. The cost is $250 per booth and can be purchased by following these directions.
COUGSFIRST! CONTACT INFORMATION
For questions about:
- The Show, exhibitor logistics, or other Show-related activities, please contact Jessica Duren at events@cougsfirst.org.
- CougsFirst! Memberships, registration, or other upcoming events, please contact Angela Lenssen at angela@cougsfirst.org.
- Marketing and promotion, logos and branding, website and social media, or public relations and press, please contact Corissa Cruzen at marketing@cougsfirst.org.
Any other general questions or inquiries, including lead sponsorship opportunities, can be sent to info@cougsfirst.org.
TRICK OR TREATING
**OPTIONAL - Not Required**
Given that the Spokane Show is just one week before Halloween, and there will be many families attending, we are encouraging Trick or Treating at exhibitor booths.
If you would like to participate, please plan to bring candy for your booth.
Children and families will travel around the Show floor to collect candy and visit booths, which also helps the visibility and reach of your business!
EXHIBITOR BOOTH
- 10' x 10' booth space
- 8' skirted table (30" deep)
- Two chairs
- Company ID sign
- 8' high draped back-wall and 3' high draped side walls*
- Complimentary Wi-Fi access
NOT INCLUDED: Electrical power and AV rental equipment must be ordered separately and in advance. Order by October 10, 2024 to receive Early Bird pricing.
SET-UP
Thursday, October 24th, 2024
11:00 am - 3:00 pm
Please plan to be unloaded and set-up by 3:00pm. The Spokane Convention Center garage access is available for vehicles under 6'5". Click here for more information on parking.
Email Jessica Duren if your vehicle is taller than 6'5".
Please refer to the West Loading Dock directions only off of Spokane Falls Boulevard. Click here for directions.
MOVE-OUT
Thursday, October 24th, 2024
7:00 pm - 9:00 pm
*Please note that packing up your Show booth before 7:00 pm, will result in you not being invited back to exhibit next year.
STORAGE
During the event, empty cases and crates must either be kept inside your booth space or stored off-site.
Cases, crates and boxes containing materials cannot be stored in the loading dock area. There is NO accessible storage for exhibitors.
SHOW FLOOR MAP
You should receive communication from CougsFirst! or Jessica Duren about selecting your booth space. We recommend selecting at least your top 3 locations to ensure you end up with a space you are happy with. In the case that none of your preferences are able to be accommodated, Jessica will reach out to discuss additional options.
All booths will be filled on a first-come, first-serve basis. If you haven't selected your booth space or submitted preferences by October 10, 2024, you will instead be assigned.
*Please note that all booths that will be sampling alcohol (i.e., Wine, Beer, Cider, etc.) will be assigned randomly across the Show floor in order to distribute traffic.
COMPANY INFORMATION
Let's spread the word to Coug nation that this is the biggest WSU event of the year in the Spokane area!
Please use these approved promotional graphics to share on your social media networks and company newsletters. Feel free to add it to your website as well.
COMPANY INFORMATION
You should have submitted your company logo while registering your booth. If you have not submitted this file, or you need to update the file submitted, please contact Corissa Cruzen (corissa@cougsfirst.org). Your logo must be received by October 15, 2024 in order to be included in the Show brochure and on the website.
Click here to update your logo
IMPORTANT: Logo files need to be high-resolution (300 dpi). We will accept logos in the format of .ai, .eps, .jpg, or .png.
